RFID documents Tracking Systems are designed to reduce employee time spent maintaining and managing hundreds or thousands of documents within a workplace. Many businesses currently use basic methods to manage files, such as alphabetical filing, color-coded filing, or barcodes. RFID documents management systems have become increasingly popular because they give employees enhanced visibility, while freeing up time previously spent on inventory counts or searching for lost documents.
How does RFID documents Tracking Work?
When a documents is created, it is given an RFID label tag encoded with a unique EPC number.
Using RFID file management software, or even a simple Excel document, the EPC number is associated with information about the file such as name, contents, etc.
When you need to find a specific file, just search the file by name or number in the software and input that unique EPC number into your RFID handheld reader. The handheld will then use its Geiger Counter-like functionality to find the file.
Additionally, fixed RFID readers and antennas are commonly used in file management solutions as well. Typically, these systems track chain-of-custody of files and documents.
How do I build an RFID File Tracking System?
Contact us, and we’ll help you customize a hardware selection specific to your application and goals.
Also, take a look at these helpful guides, infographics, and articles that we created to help you quickly learn the ins-and-outs of RFID file tracking. In these guides, we offer our RFID hardware recommendations for different types of files tracking systems suitable for various office environments.